Ultimate HR Solutions is hiring an Admin Assistant for a government client in the UAE.
Experience
- Minimum of 5 years of administrative or personal assistant experience, preferably within the petroleum, energy, or similar industries.
Qualification
- Higher Diploma or equivalent; bachelor’s degree preferred.
- Organizational skills with the ability to multitask and manage priorities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
- Familiarity with project management software is a plus.
- Strong written and verbal communication skills, with attention to detail in documentation and scheduling.
Responsibilities and Requirements
- Support the Sr. Advisor with SP&P project-related tasks, including data collection and document preparation.
- Track and prepare project reports on timelines, milestones, and deliverables.
- Organize and prepare documents & presentations for meetings and project reviews.
- Handle and prioritize emails and communications for effective information flow.
- Maintain, retrieve, and ensure the safe keeping of company policies, procedures, and Delegation of Authority manuals.
- Coordinate logistics for meetings, take minutes, and track action items for follow-up.
- Maintain and obtain office supplies & equipment.